Job Description: Bid Coordinator

Overview

We are seeking an organized and proactive Bid Coordinator with expertise in UK Engineering Design – MEP (Mechanical, Electrical, and Plumbing) and MEP Coordination to join our diverse and dynamic team. This role is pivotal in ensuring the delivery of high-quality bids and proposals for engineering design projects while fostering a collaborative and inclusive work environment. The Bid Coordinator will liaise with internal teams and stakeholders to ensure successful project delivery in compliance with client requirements and industry standards.

Our organization values diversity, equity, and inclusion and actively works towards creating an environment where everyone can thrive, regardless of their background or identity.

Responsibilities

• Bid Management: Coordinate the end-to-end bid process, ensuring quality, compliance, and timely submissions.
• MEP Coordination: Work closely with engineering, design, and project management teams to ensure the seamless integration of MEP designs within project bids.
• Content Development: Create, edit, and organize content such as technical write-ups, design summaries, and presentations tailored to client requirements.
• Stakeholder Collaboration: Collaborate with diverse internal and external stakeholders, including engineers, designers, and clients, to deliver tailored bid packages.
• Comprehensive Analysis: Assess client requirements, specifications, and tender documents to develop winning bid strategies.
• Documentation and Records: Maintain an organized database of proposals, templates, case studies, and supporting documentation for efficient future use.
• Quality Assurance: Review all bid content for accuracy, consistency, and compliance with UK engineering design standards and MEP project requirements.
• Market Research: Monitor industry trends, competitor activities, and opportunities related to MEP coordination and engineering design.

Qualifications

• Bachelor's degree in Mechanical Engineering, Electrical Engineering, Building Services, or a related discipline. Equivalent experience is also acceptable.
• Proven experience in MEP coordination within UK Engineering Design projects, including familiarity with local regulations and codes.
• Strong understanding of the principles of MEP systems and design integration.
• Exceptional organizational and time-management skills, with the ability to manage multiple concurrent bids and deadlines.
• Strong communication and interpersonal skills to support effective stakeholder engagement and collaboration.
• Proficiency in relevant software tools, including AutoCAD, Revit, or other design platforms, as well as bid management tools.
• Exceptional attention to detail with a commitment to delivering high-quality work.
• Candidate must demonstrate a commitment to diversity, equity, and inclusivity in their professional conduct.

Day-to-day

• Collaborate with engineers and designers to gather project-specific information for bid submissions.
• Manage the bid pipeline and prioritize projects based on deadlines and requirements.
• Prepare clear, concise, and visually appealing bid documentation.
• Coordinate meetings to review bid progress, brainstorm strategies, and align team efforts.
• Conduct compliance checks to ensure submissions adhere to industry standards and client specifications.
• Update and maintain a bid tracker or database for all ongoing and completed proposals.
• Proactively identify areas for improving efficiency in the bid coordination process.
• Act as a resource and mentor for junior team members and foster an inclusive peer-to-peer support network.

Our commitment to fostering a workplace that reflects equality, diversity, and inclusion is foundational to our business values. If you are passionate about making a meaningful impact within the engineering sector, we encourage you to apply for this exciting opportunity.

Join our team and help shape the future of engineering design!